Creating a journal in Cimplico Workpapers can be done in two ways: directly from the Journal screen or within a worksheet linked to the trial balance.
Follow the steps below to create a journal.
Option 1: Creating a journal from the journal page
Navigate to the Journal screen:
Locate the Journal option in the workpaper navigation column on the left-hand side of the page.
Select “New Journal”:
Click the New Journal button to open the journal template.
Fill in the journal details:
Date: Select a date within the workpaper period (dates outside the period will be greyed out).
Narration: Provide a label for the journal.
Descriptions: Add labels for the journal’s line items. These will pre-fill with the narration entered earlier.
Account: Select the account to journal to.
Debit Column: Enter the monetary figure for the debit entry.
Credit Column: Enter the monetary figure for the credit entry.
Add multiple line items (if needed):
Use the Add Line button to include additional line items.
Save the journal:
Choose one of the following options:
Save as Draft to keep the journal for later editing.
Save and Post to finalise and post the journal immediately.
Option 2: Creating a journal within a worksheet linked to the trial balance
Navigate to the worksheet:
Open a worksheet linked to the trial balance (usually a default worksheet or a default worksheet converted to generic).
Go to the Journals tab:
In the worksheet, switch to the Journals tab.
Select “New Journal”:
Click the New Journal button to open the journal template.
Fill in the journal details:
The process is the same as from the Journal screen:
Date, Narration, Descriptions, Account, Debit, Credit, and Add Line options.
Pre-filled line item: If the journal is created within an account’s worksheet, one line item will already be pre-filled with that account.
Save the journal:
Follow the same options as in the Journal screen:
Save as Draft or Save and Post.
💡 Tip: For more details on drafting and posting, refer to What is the difference between posting and drafting a journal?
Handling GST
GST requirements differ depending on the ledger type:
Manual Ledgers (CSV Import):
GST must be recorded as a separate line item.
Connected Ledgers:
Use the Tax Treatment dropdown menu under the save button to select the GST option:
No Tax
Tax Exclusive
Tax Inclusive
If Tax Exclusive or Tax Inclusive is selected, an additional column will appear prompting you to select the tax rate. Tax rates are managed at the entity level.