Checklists are pre-defined tasks attached to worksheets rather than the workpaper as a whole. These tasks are linked to worksheets through report code mapping and tags, ensuring they are specific to the type of worksheet being worked on. This prevents unnecessary clutter and ensures a focused workflow.
ℹ️ Note: As an example, a default worksheet with the report code ASS.CUR.CAS.BAN could have two checklist items:
Attach bank reconciliation
Attach a copy of the bank statement verifying the balance.
Why are checklists important?
Checklists are essential for maintaining accuracy, relevance, and efficiency in your default worksheets.
Ensures Relevance: By linking to report codes and tags, checklists only display items specific to the account type, avoiding irrelevant tasks.
Improves Organisation: Provides a clear framework for what needs to be completed for each account.
Reduces Errors: Checklist items prompt team members to complete all necessary tasks accurately and consistently.
💡 Tip: Use the default checklist templates provided by Cimplico as a starting point and refine them based on your firms ideal processes.
How Do Checklists Work?
Setup:
Checklists are configured at the firm level.
They are linked to report codes or a custom tag to ensure checklist items are specific to the type of default worksheet (account) or generic worksheet.
Application to Worksheets:
Each default worksheet has the appropriate checklist items for the associated report code automatically displayed.
Generic worksheets with tags matching checklist items will automatically apply those items to the worksheet.
Completion:
Team members completing a worksheet can mark each checklist item as complete as they address the corresponding task in the worksheet
Actions are recorded with a timestamp and user details to maintain accountability.
Marking as Not Applicable:
If an item does not apply, it can be marked as not applicable (n/a) with a reason provided. This keeps the checklist focused on relevant tasks.
Tags and mapping
Checklists are assigned to worksheets based on their tags.
A checklist assigned to a specific tag (e.g., ASS.CUR.CAS.BAN) will automatically apply to all default worksheets that have the exact same tag (ASS.CUR.CAS.BAN).
Additionally, checklists assigned to broader tags will also apply to worksheets with more specific tags that begin with and include the assigned tag. For example, a checklist assigned to ASS.NCA.FIX will apply to worksheets tagged ASS.NCA.FIX.LEA, ASS.NCA.FIX.LEA.FUR, and ASS.NCA.FIX.OWN.VEH.